Logistics and Security Officer - Ebola Treatment Unit

Logistics and Security Officer - Ebola Treatment Unit

Employer: Heart To Heart International
Location: Liberia
Closing date: 13 Dec 2014 
The Logistics and Security Officer will coordinate of all necessary logistical assistance 
for the entire program. S/he will provide support in local and international procurement process, the management of supply chain, the vehicles fleet management, warehousing, equipment and asset maintenance, inventory, and security. The position will be based in country. 

Logistics Operations

• Provide planning support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in a transparent, accountable, efficient and cost effective manner.
  
• Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure that all procurements are tracked and recorded to identify items that should be part of a pre-approved tender process, and ensure that open and free competition for procurements is adhered too.
  
• Actively engage with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain, and that all tracking and reporting deadlines are met.
  
• Proactively coordinate and direct the management and tracking of all medical supplies, equipment, materiel and food in transit, through its receipt, storage, and onward distribution to include the locating and negotiating contracting for storage/warehousing that is secure, well-maintained, and meets health and safe working practice requirements.
  
• Capture pipeline information, and coordinate the management of the supply chain ensuring that Program staff is well-informed and well-prepared for incoming goods and materiel. Ensure timely reporting on stock status, to help Program staff with planning of stock replenishment and that tracking through to end-user has occurred. And/or advice and support Program staff to verify that distribution has occurred according to the intentions and plans of the donors, and project partners
  
• Supervise and coordinate all matters logistics relating to transport and fuel management, to ensure that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately, damages are reported, and ensure that vehicles internal equipment (tools, comms etc.) are complete and serviceable; and that usage of fuel is correctly supervised, and logged and recorded.
  
• Capture, plan and regularly update preparedness reporting for the logistic systems in place at your mission to include a current Logistic Concept of Operations. Plan to ensure that logistic systems are robust and flexible enough to cope if a crisis occurs by making thorough assessments of airports, transport available, warehousing, access routes, fuel availability, field comms issues, staffing challenges, training required etc. Raising issues though senior management as required.
  
• Maintain accurate filing systems, with documented and supported records of action for audit purposes, and submit weekly and monthly logistics reports to the in-country management team
  

2. Security

• Maintain an updated security plan based on the security situation
  
• Manage all security information and keep the country director and other staff members informed
  
• Develop security reporting and assessment tools for HHI operations in Liberia
  
• Develop and supervise training of expat and local staff on security issues
  
• Coordinate and supervise relocation, evacuation, and hibernation operations
  

QUALIFICATIONS:

• Evidence of practical experience in logistics within the field of supply chain management (basic procurement, clearance of cargo, transport, warehousing, asset management, etc.)
  
• Evidence of 1 to 2 field deployments; 1 humanitarian emergency deployment and, preferably, 1 to 2 international deployments; minimum 6 weeks in length.
  
• College or University degree required; focus on humanitarian and/or supply chain logistics a plus
  
• Provide some record of experience of donor specific procedures, where possible.
  
• Show some experience of the provision of support to supervisors for the management of budgets and the ability to provide input to timely, complete and accurate reporting.
  
• The commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring
  
• Experience in security management a plus
  
• Ability to work in harsh conditions, often in remote areas.
  
• Valid driver’s license
  
• Proficiency with MS Word and Excel (minimum requirement)
  
• Strong English language skills, written and verbal
  

ORGANIZATION SUMMARY:
Heart to Heart International, Inc. (HHI) is a nonprofit international health organization. Since its founding in 1992, HHI has delivered medical aid and supplies worth more than $1.2 billion to more than 150 countries, including the United States. HHI responds to crises and natural disasters both domestically and internationally by supplying medical relief and mobilizing volunteers. HHI broadens access to healthcare with medical education opportunities and laboratory standards training around the U.S. and in Haiti, and also works with U.S. safety-net clinics to increase their capacity by providing medical equipment, supplies and volunteers that are vital to operations.
As it works to create healthier communities around the world, HHI is motivated by the same faith-based values that guided that its founders. These values are the motivation behind creating a faith-friendly environment - inviting all people to serve the poor and those in need. Everyone has something to offer and HHI is inclusive of all people to serve with their time, talent and resources. HHI is a volunteer–based movement intentionally managed to create a transformational experience for the volunteer. The organization is as interested in seeing volunteers find a renewed sense of purpose in their lives as it is helping people in challenging situations. The volunteer’s experience is at the heart of the mission, making HHI notably unique in comparison to other charitable organizations.

How to apply: 

• Email your cover letter, CV/resume, and references to Carla Orner (carla.orner@hearttoheart.org), referencing the position you are applying for in the subject line of the email.
  
• Complete the Operation Ebola Medical Volunteer Application Form so your information is on record: (https://www.volgistics.com/ex/portal.dll/ap?AP=764124636)